NOTE: Before setting up Zoom in Canvas you will need to have downloaded and installed the Zoom app to your computer or mobile device and logged in at least once. 
Click here for Instruction to install Zoom

With our current licensing, Zoom meetings must be limited to under 40 minutes if there are more than 2 participants, but there is no time limit for one-on-one meetings or if a single user utilizes Zoom to record a presentation for future sharing.


Turn on Zoom in your course

  1. To enable Zoom in a canvas course navigation begin by opening the course and clicking Settings
  2. Then select Navigation at the top of the page
  3. Scroll to the bottom of the page and locate Zoom in the bottom/hidden section
  4. Click the 3 dots next to Zoom and click +Enable, or click and drag Zoom up into the location you would like it to display in your course navigation.

Open the Zoom Meeting Page

Click on Zoom on the left side of your course to open the Zoom Meeting page. The fist time you open this page you will be asked to authorize Canvas to use your OBU Zoom account. Click Authorize.

Once Authorized, the main page will show all upcoming and past meetings as well as allow you to create, delete and edit meetings.


Schedule a Single Meeting

The Zoom landing page shows information on upcoming meetings and previous meetings. Any user with the correct permissions will see the Schedule a New Meeting button.

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Click the Schedule a New Meeting button to display the Schedule a Meeting page.

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RECOMMENDED SETTINGS:

DO NOT require meeting password (Canvas only allows users with the link to join)

If you ENABLE join before host it allows students to get connected and ready even if the instructor hasn't joined the meeting yet, but it starts the 40 minute timer if students log in early. If you need all 40 minutes, then you should NOT enable join before meeting. 

ENABLE Mute participants on entry (cuts down on extra noise as a meeting is starting)

DO NOT use personal meeting ID

DO NOT enable waiting room

ENABLE Record meeting on local computer


Schedule a Recurring Meeting

Zoom supports recurring meeting that sync with Canvas Calendar. Enable the Recurring meeting checkbox if you need to schedule daily, weekly, or monthly recurrences of a meeting. When this checkbox is enabled, you see the Recurrence, Frequency, and Count fields, where you can customize the number of meetings and how frequently they occur.

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When you schedule a recurring meeting, you can expand it in list of upcoming meeting. The following example shows that “Mathematical Foundations of Computing” is a daily meeting with 3 occurrences.
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Display Upcoming Meetings

The Upcoming Meetings tab displays the list of upcoming meeting list when users click the Zoom link. Note: All time-related information in Zoom is based on the time zone of the Canvas user’s Account Profile, rather than the time zone specified in the user’s Zoom account

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Delete a Meeting

Only the meeting creator can delete a meeting that has been created using the Zoom for Canvas tool.

To delete a meeting

  1. On the Upcoming Meeting list, click Delete next to the meeting to be deleted.
  2. Click OK in the pop-up dialog to confirm that the meeting is to be deleted.

The event is removed from the Canvas calendar, and a new conversation notifies course members that the meeting has been deleted.

Start a Meeting

Users who have a Zoom Account can click Start to launch a scheduled meeting.

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Automatically Create Meeting Notifications

Canvas users are notified via a Canvas inbox message and a Canvas calendar event when a meeting is created. If a meeting is deleted, Canvas users receive a Canvas inbox message and the meeting is removed from their Canvas calendar.

When you schedule a meeting, the Canvas Calendar is updated as shown in the following example:

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In this example, the calendar event ‘Problem-Solving for the CS Technical Interview” belongs to the Math Club course. You can click an item in the CALENDARS pane (the Math Club item, in this example) to filter events.

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The Agenda displays events with a list format.

Note that when you schedule a recurring meeting, each occurrence is an independent event that is not linked to other instances of the meeting. This means that if you need to modify all instances of a meeting, each event must be edited individually.

The following example shows a weekly recurring event.

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People enrolled in the course receive a Canvas inbox message in their Canvas Inbox and can click the Join link to start or join the meeting at the scheduled time.

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